Table of Contents
- Introduction
- Five key HR aspects to digitalize
- Tips to kickstart your HR digitalization process
- Why TotalIt Technology is your best choice
Introduction
As time passes, it becomes even more paramount for organizations to introduce digitalization into human resource workflows. The focus of digitalization within the HR function is due to the importance of human capital on the overall economic success of a company. Digitalization in HR aids companies to take strategic approaches to workforce planning and task execution. Digitalizing activities in these five key areas will ensure great employee experiences and reduces employee turnover.
Five Key areas to consider in your HR digitalization plan
- Communication and Collaboration
The shift from on-site to remote and hybrid practices has made collaboration even more important in workplaces. But even so, many organizations focus on building effective external communications between their company and customers or clients, while neglecting internal communications. Internal communication is crucial for productivity and business success. Hence, internal communication should be at the forefront of every business’s digitalization plan. Communication tools allow employees to work together and communicate effectively from any part of the world at any given time, thereby increasing productivity.
Tools for communication and collaboration
- Video and audio-conferencing software
- File storage and sharing web applications
- Messaging platforms
- Custom-made team checklists
- Network Intranet
- Automation
In today’s fast-paced world, business success does not only depend on how well a service is rendered; efficiency matters too. This is why as a business owner, there is a need to invest in automation tools that will aid in streamlining repetitive processes. HR workflow automation transforms manual processes into more effective organizational operations. By automating your work process, employees will be able to manage processes faster, using fewer resources. Automation does not only save time; it also saves resources.
Technologies for automating business workflows
- Applicant tracking system
- Data collection software
- Automatic invoicing software
- Task assignment applications
- Custom reminders and push notifications
- Security
Although physical injuries in workplaces are reducing due to technology, digital and cyber damages are high. This brings to mind the question of “how to manage employee security?” Many organizations have established protocols and practices that permit only authorized HR employees to access employee data, however, more security precautions can be taken using digitalization.
Tools to improve employee and organizational security
- Formidable anti-virus software
- Data encryption systems
- Cloud backup software
- HR software that integrates with physical access control systems
- Time Management
I bet that you have heard the phrase “Time is money.” In every organization, effective time management plays a crucial role in productivity, profit, and ward overall business success. Though digitalization in itself helps to save time, if time management is not digitalized, employees may end up wasting the time that has already been saved. Hence, the need to invest in time management.
Time management technologies
- Employee time tracking applications
- Task scheduling software
- Customized online attendance sheets
- Reminders and push notifications on mobile applications
- Project management
Digitalizing project management means managing projects online from start to finish, making sure that every member of the team is involved, and projects are delivered on time and within budget. Project execution has several phases, which need to be monitored and evaluated. With digitalization, these various phases of project execution can be seamlessly monitored by not just the HR department but also other departments that are involved in the project.
Tools for project management
- Project tracker custom software
- Web application for collaboration
- Supervisor monitoring application
- Task scheduling software
Steps to get started with digitalizing HR processes
- HR department dialogues with the company’s board of directors to set clear goals and objectives.
- HR department meets with the head of every department in the organization to discuss the goals and method(s) of execution.
- Department leads get every member of their team on board with the plans of the management.
- HR team contacts a digitalization company like TotalIt, to make consultations about the best digitalization tools based on the set goals and objectives.
- Digitalization company carries out assessments and suggest tools, that will be best for both the company and the employees.
- The digitalization process begins, in a simple and less-burdensome way.
- Performance is assessed and feedback is gotten from employees.
- Feedback is further used to improve the digitalization process in the future.
Conclusion
Digitalization of the HR process is no longer optional, it is a must for any organization that wants to reach optimal levels of success. One of the difficult aspects of digitalization is choosing the right tools. If your company is a multinational company, with employees from different countries, another priority for you should be using software that can adapt to the legal regulations of the countries readily. That is why you need to employ the services of experts in your HR digitalization process. With over 20 years of operations, TotalIt development has become a giant in the IT industry. Our experts are capable of using the latest HR technologies to increase the productivity of employees in your organization.
